Overview
Accounting Assistant Jobs in Richmond Hill, Ontario, Canada at Avia NG Airport Consultants
Background
Avia NG Airport Consultants represents the NextGen in airport consulting and brings together a unique team of experienced engineers, planners, technologists, and pilots that share a passion for airports and aviation. We take pride in creating and fostering a work environment where each person is treated as an individual and not a number. This passion motivates and drives us to deliver timely, high quality and innovative services to our clients and business partners.
We like to think this has been the reason we’ve been growing so rapidly; because our employees are just as important as our clients. We treat all with integrity and foster transparency in our work – this is what fuels our success.
We are seeking a detail-oriented and reliable Accounting Assistant to join our small but dynamic accounting team. In this role, you will support key aspects of the accounts receivable process and general accounting operations. The ideal candidate is organized, efficient, and capable of managing multiple responsibilities in a fast-paced, project-based environment.
Office location:
Preference is for this position to be based out of our Richmond Hill office. Waterloo or Southampton may be considered following further discussion. Hybrid flexibility is available following 3-month probationary period.
Why are we hiring?
As we grow, so does the volume and complexity of our financial operations. We're adding this role to strengthen our finance team's capacity and ensure the day-to-day work that keeps the business running is fully supported.
What are the responsibilities for the Accounting Assistant?
The position involves, but is not necessarily limited to, the following duties.
- Creation of monthly client invoices on behalf of the Project Managers, ensuring accuracy and alignment with the projects contract terms.
- Work closely with Project Managers to confirm billing details, project milestones, and supporting documentation.
- Maintain organized A/R records and ensure compliance with company policies and procedures.
- Prepare the monthly A/R aging report and circulate to Project Managers for review and follow-up.
- Support the preparation of and data entry requirements of financial reports and documentation.
- Communicate with internal project teams to clarify billing details and resolve invoicing issues.
- Maintain digital and physical filing systems for accounting and finance documents.
- Assist with vendor and client onboarding documentation as required.
- Support expense entries/reporting as needed
- Supporting timesheet review and payroll as needed
- Misc. other finance and administrative tasks as needed.
Qualifications:
- High school diploma or equivalent required; associate degree or coursework in accounting preferred.
- 3+ years of experience in general accounting, data entry, accounts receivable, or similar position. Experience in small business or project-driven work environments considered an asset.
- Familiarity with accounting software (e.g., QuickBooks, SAP, BQE Core)
- Understanding of and familiarity with basic accounting principles and practices.
- Strong attention to detail and organizational skills.
- Proficient in Microsoft Excel and Word.
- Excellent communication and problem-solving skills.
Interested candidates should submit a cover letter and resume by email to [email protected]
Candidates submitting via email must include subject line “Accounting Assistant – [Your Full Name]”.
Avia NG is committed to providing equal opportunity to candidates of all abilities. Should you require assistance during the recruitment process please contact Kelsey Sutherland at [email protected]
We thank all applicants for their interest in Avia NG; however, only those selected for an interview will be contacted.
Title: Accounting Assistant
Company: Avia NG Airport Consultants
Location: Richmond Hill, Ontario, Canada