Overview
Administrative Showroom Coordinator Jobs in Oakville, Ontario, Canada at The Headhunters Recruitment
We’re looking for an on-site Administrative Showroom Coordinator in the luxury building products industry, supporting a sales team focused on high-end residential projects.
A candidate with experience in luxury windows, doors, architectural building products, custom millwork, or adjacent high-end home renovation industries would be a strong fit for this role. This position is well-suited to someone who understands the mechanics of custom quoting, technical drawings, and administrative sales support, rather than direct selling.
Our client is a well-regarded firm with a strong presence in the high-end construction and renovation sector. Known for its supportive team culture, long-tenured staff, and commitment to quality, the company offers the opportunity to work with premium product lines and grow within a respected organization. The Administrative Showroom Coordinator will be responsible for supporting quoting, order processing, showroom operations, and customer service activities from their Oakville, ON location.
Administrative Showroom Coordinator responsibilities:
- Prepare detailed and accurate quotes based on architectural drawings, measurements, and specifications
- Review blueprints and elevations to extract dimensions, product details, and pricing inputs
- Enter sales orders, track shipments, and follow structured internal processes
- Act as the primary point of contact for walk-in customers at the showroom, directing inquiries appropriately
- Maintain showroom presence and coordinate with external sales representatives
- Respond to warranty and service inquiries and coordinate with the head office
- Provide administrative and quoting support to the sales team throughout the project lifecycle
- Build relationships with internal and external stakeholders to ensure a seamless client experience
The successful candidate has:
- 3+ years of experience in administrative support, sales coordination, estimating, or showroom-based roles
- Background in luxury windows, doors, construction products, or high-end residential renovation is an asset
- Strong confidence in math and measurements, including fractions and pricing calculations
- Ability to read and interpret blueprints and construction drawings
- Detail-oriented mindset with a focus on accuracy and consistency
- Strong communication skills and a proactive, independent workstyle
- Ability to learn internal software systems quickly and follow defined processes
- Organized and customer-focused with the ability to manage multiple tasks and deadlines
- Stability in previous roles, with 2 to 3+ years per position preferred
Compensation and benefits:
- The discussed salary range is $60,000 to $65,000 depending on experience
- Commission on inside sales orders, typically earned after 1 year
- Comprehensive benefits package
- Group RSP plan
- Tight-knit team and a well-respected employer in the industry
Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.
Title: Administrative Showroom Coordinator
Company: The Headhunters Recruitment
Location: Oakville, Ontario, Canada