Overview
Administrator, EHS; Digital Systems & Reporting Jobs in Toronto, Canada at Aecon Concessions
Position: Administrator, EHS (Digital Systems & Reporting)
Location
Toronto, ON, CA
Operating Sector
Safety
Position Title
Administrator, EHS (Digital Systems & Reporting)
Company Overview
Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.
Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.
At Aecon, you can count on:
- Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
- Integrity. We lead by example, with humility and courage.
- Accountability. We’re passionate about delivering on our commitments.
- Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.
We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud
.
What is the Opportunity?
The EHS Administrator provides administrative and coordination support to the EHS Digital Systems team. This role is primarily focused on administrative tasks, including data entry, reporting, document control, and system support for EHS programs and tools. The position supports consistent, accurate, and timely EHS reporting and maintains EHS records and documentation in alignment with company governance requirements.
What You’ll Do Here:
EHS Reporting & Data Administration
- Prepare and distribute routine EHS reports, including monthly dashboards, observation exports, CCV tracking sheets, inspection summaries, and environmental statistics
- Maintain reporting calendars, templates, and standardized files to support recurring deliverables
- Perform data quality checks to ensure completeness and accuracy of EHS system entries
- Support leadership and team reporting requirements by compiling and validating data from EHS systems
Digital Systems & Forms Support
- Administer EHS digital forms and tools used for observations, inspections, and insights
- Support updates to forms, pick-lists, and fields as required by EHS programs
- Monitor submissions for completeness and follow up on missing or incorrect information
- Provide administrative support for EHS system users, including basic troubleshooting and guidance
Document Control & Records Management
- Maintain controlled EHS documents, including SOPs, checklists, templates, and manuals
- Support document version control, formatting, reviews, and publishing in approved repositories
- Ensure EHS records are filed, retained, and archived in accordance with document control requirements
Corrective Action & Task Tracking
- Assist with tracking corrective and preventive actions (CAPAs), including logging, status updates, and follow-ups
- Maintain action registers and support reporting on outstanding and completed actions
- Support task tracking and reminders for EHS Digital Systems activities and deliverables
Administrative & Coordination Support
- Provide general administrative support to the EHS Digital Systems team, including meeting notes, action lists, and coordination of recurring activities
- Act as an administrative point of contact for EHS system and reporting inquiries
- Coordinate with EHS team members to support consistent processes and timely submissions
What You Bring to the Team:
- Post-secondary education in business administration, occupational health and safety, or a related field, or equivalent experience
- Minimum 2 years of experience in an administrative, coordinator, or reporting-focused role
- Experience working with data, reports, and controlled documentation in a corporate or regulated environment
- Strong…
Title: Administrator, EHS; Digital Systems & Reporting
Company: Aecon Concessions
Location: Toronto, Canada
Category: