Executive Assistant

Overview

Executive Assistant Jobs in Brampton, Ontario, Canada at Roshel Smart Armored Vehicles

Job Location type: in-person

What is the Job Location: Brampton, ON L6W4R2

Job Type: Full-time

Shift: Day 8:00am – 5:00pm

Benefits:

• Dental
• Extended Health Care
• Life Insurance
• Vision

Job Description:

Vacancy Status

This job posting is for an existing vacancy.

Position Summary

Roshel Smart Armored Vehicles is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and project coordination support to senior leadership. This role serves as a key point of contact between executives, internal departments, external stakeholders, and vendors while ensuring efficient management of schedules, communications, and strategic initiatives.

The successful candidate will possess exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. In addition to executive support responsibilities, the Executive Assistant will assist with project planning, coordination, execution, and reporting to support organizational objectives.

           

Key Responsibilities

·     Manage and coordinate executive calendars, meetings, appointments, and travel arrangements.

·     Oversee incoming and outgoing communications, including emails, phone calls, reports, and correspondence.

·     Prepare daily schedules, meeting materials, and executive briefings.

·     Act as a gatekeeper for internal and external communications, ensuring appropriate prioritization and follow-up.

·     Liaise with clients, vendors, business partners, and internal stakeholders on behalf of executive leadership.

·     Prepare presentations, reports, meeting minutes, and other business documents as required.

·     Maintain confidential records and sensitive information with a high level of discretion.

·     Assist in planning, coordinating, and monitoring projects from initiation through completion.

·     Coordinate project meetings and facilitate communication among stakeholders.

·     Support the development of project plans, timelines, objectives, and deliverables.

·     Monitor project progress and identify potential risks, obstacles, and resource requirements.

·     Track project budgets, expenses, and resource allocation to support successful project execution.

·     Maintain project documentation, reports, action items, and status updates.

·     Collaborate with cross-functional teams to ensure projects are completed on schedule and within budget.

·     Support continuous improvement initiatives and process optimization efforts

Qualifications

·     Bachelor's Degree in Business Administration, Project Management, Communications, or a related field.

·     Minimum 3 years of experience in an Executive Assistant, Project Coordinator, Administrative, or related role.

·     Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, and Teams).

·     Exceptional organizational and time management skills.

·     Strong verbal and written communication skills.

·     Demonstrated ability to manage multiple priorities and meet deadlines.

·     Strong problem-solving and decision-making abilities.

·     Excellent interpersonal and relationship-building skills.

·     Ability to maintain confidentiality and exercise sound judgment.

·     Experience supporting senior executives is considered a strong asset.

·     Project management experience or exposure is considered an asset.

·     Ability to work effectively in a fast-paced environment with a high degree of professionalism and adaptability.

Use of Artificial Intelligence in Hiring

We use artificial intelligence tools to screen, assess, or select applicants for this position.

Hiring Process

Applicants who are interviewed for this position will be informed of the hiring decision within 45 days of the interview (or the final interview, if more than one), in accordance with applicable legislation.

Equity, Diversity, and Employee Representation

We are committed to fostering an inclusive, respectful, and equitable workplace where all employees are treated with dignity and fairness. Our organization promotes diversity and equal opportunity across all employment practices and supports open communication between employees and management. Where applicable, we recognize and work collaboratively with duly recognized trade unions or other employee representative groups in accordance with applicable legislation.

Accessibility & Accommodation

We are an equal opportunity employer. Accommodations are available upon request throughout the recruitment and selection process.

How to Apply

Please apply through this posting with your resume. Only applicants selected for an interview will be contacted.

Title: Executive Assistant

Company: Roshel Smart Armored Vehicles

Location: Brampton, Ontario, Canada