Overview
Executive Coordinator Jobs in Richmond, British Columbia, Canada at Ron Wong & Associates Inc.
Company Description
Ron Wong & Associates Inc. is a professional services firm based in Richmond, BC. We offer a collaborative and modern office environment with a focus on operational efficiency and client service.
Position Summary
We are seeking a highly organized and detail-oriented Executive Coordinator to support senior management and oversee administrative and operational functions. This role plays a key part in ensuring efficient internal processes, communication, and project coordination.
Key Responsibilities
- Coordinate executive schedules, meetings, and appointments
- Prepare reports, presentations, and internal communications
- Act as a liaison between management, staff, clients, and external stakeholders
- Oversee and improve administrative procedures and office operations
- Support project coordination by tracking timelines, milestones, and deliverables
- Coordinate communication between engineers, project managers, and clients
- Organize and maintain project documentation (drawings, reports, contracts)
- Assist with preparation of proposals, bids, and RFP submissions
- Maintain confidentiality and handle sensitive information
- Support budgeting, invoicing, and administrative financial tracking
- Maintain internal systems, including project tracking tools and document management systems
- Compile meeting minutes and distribute documentation to relevant stakeholders
- Manage office supply inventory and administrative resources
- Assist with onboarding processes for new employees
- Monitor and track scheduled data backup processes and maintain system logs to support operational continuity
Requirements
- Diploma or bachelor’s degree, or equivalent experience
- Minimum 2-3 years of administrative or coordination experience
- Strong organizational, communication, and multitasking skills
- Proficiency in Microsoft Office (Excel, Word)
- Experience with Adobe Acrobat and document management
- Ability to work independently and collaboratively in a team environment
Assets
- Experience with freight coordination
- Experience in a professional office environment
- Basic familiarity with IT troubleshooting (non-technical support level)
Language Requirement
- Fluent in English or ability to communicate effectively in a professional setting
Benefits
- Extended health care (effective from start date)
Job Types: Full-time, Permanent
Pay: $22.46 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Richmond, BC V6X 2T1: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's Degree (preferred)
Work Location: In person
Title: Executive Coordinator
Company: Ron Wong & Associates Inc.
Location: Richmond, British Columbia, Canada