Overview
Executive Personal Assistant Jobs in Concord, Ontario, Canada at Telescope Recruitment
Position: Executive Personal Assistant/Administrator
Department: Logistics & Container Services
Location: Vaughan (in-person, daily)
Job Type: Full-Time (40 hours per week)
Working Days/Hours: Monday to Friday, 9 am – 5 pm
Reports To: CEO
Travel: occasional driving is required in the Toronto and Vaughan area
Salary Range: 65-80k CAD
Key Responsibilities:
Administrative Support:
- Calendar management and meeting coordination – Manage and organize daily schedules, appointments, and meetings.
- Handle all forms of communication including answering phone calls, responding to emails, and managing correspondence.
- Provide personal assistance, including managing personal appointments, errands, travel arrangements and reservations, including flights, car rentals, and hotel bookings, and other confidential personal matters as required
- Prepare and edit documents, reports, and presentations.
- Analyze operational, sales, and financial data to identify trends, discrepancies, and opportunities for improvement.
- Assist with recruitment activities, interview coordination, onboarding, and employee documentation.
- Coordinate company events, meetings, and special projects from planning through execution.
- Manage confidential information and sensitive business matters with discretion.
- Maintain accurate records and manage files.
- After-hours availability – occasionally.
Accounting and Financial Management:
- Oversee personal and professional financial transactions.
- Manage invoices, bills, and banking activities.
- Assist with budgeting and financial planning.
- Assist with payroll administration and financial reporting.
Logistics and Errands:
- Occasionally drive to various locations in the Toronto and Vaughan area for business and personal errands.
Title: Executive Personal Assistant
Company: Telescope Recruitment
Location: Concord, Ontario, Canada