Overview
Finance & Bookkeeping Coordinator Jobs in Brampton, Ontario, Canada at Hydra Security Services
Company: Hydra Security
Location: Brampton, ON (In-person)
Job Type: Full-Time, Salaried
Schedule: Monday to Friday
Salary: $50,000 – $60,000 annually (based on experience)
Important Note for Applicants:
Prior experience working within an accounting firm is critical for this role, along with a strong, hands-on understanding of QuickBooks.
About the Role:
We are a growing company seeking a highly organized, detail-oriented, and dependable Finance & Bookkeeping Coordinator to join our team. This is a critical role within the organization focused on maintaining strong financial controls, payroll accuracy, cash flow management, and overall financial organization as the company continues to expand. The successful candidate will be responsible for managing accounts receivable and accounts payable functions, processing payroll accurately, supporting CRA compliance requirements, and maintaining organized financial records and reporting systems.
Accounts & Billing Responsibilities:
- Issue and track client invoices accurately and on time.
- Monitor outstanding accounts, maintain accounts receivable aging reports, and follow up on overdue payments.
- Assist management with collections when required.
- Enter and organize all company expenses.
- Process vendor payments and reconcile invoices with supporting documentation.
- Ensure accurate accounts payable tracking and prioritization of essential company payments.
Payroll & Compliance Responsibilities:
- Collect and verify approved employee timesheets.
- Ensure payroll accuracy for regular hours, overtime, and statutory holiday pay.
- Process all standard payroll deductions and prepare payroll summaries.
- Identify discrepancies or inconsistencies that require management review.
- Track HST and prepare payroll remittance information for CRA submissions.
- Maintain audit-ready documentation and coordinate with external accountants when required.
Financial Reporting Responsibilities:
- Prepare monthly financial reporting, including revenue breakdowns by client and contract.
- Analyze payroll costs per site and compile gross margin reporting and expense summaries.
- Actively monitor company cash flow and forecast upcoming payroll and expenses.
- Identify financial risks and provide immediate reporting to management regarding overdue invoices, cash shortages, unusual expense increases, payroll discrepancies, or contract profitability concerns.
Qualifications & Requirements:
- Strong prior experience in bookkeeping and payroll (accounting firm experience is critical).
- High proficiency in QuickBooks, Microsoft Excel, and standard bookkeeping software.
- Exceptional organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.
- Strong communication skills and professionalism to work closely with management, HR, and operations teams to ensure financial accuracy.
- Role Scope: Please note this role is strictly financial and bookkeeping-focused and does not involve operations management, scheduling, hiring, or client management beyond invoicing.
Benefits:
- Comprehensive health benefits package
- Paid sick days
- Employee Assistance Program (EAP)
- Casual dress code
- On-site parking
Title: Finance & Bookkeeping Coordinator
Company: Hydra Security Services
Location: Brampton, Ontario, Canada