Human Resources Coordinator

Overview

Human Resources Coordinator Jobs in Calgary, Canada at Startec Compression & Process Ltd

POSITION OVERVIEW:

Startec Corporate Services is currently searching for an HR Coordinator to work at our Shepard office location (9423 Shepard Road SE. Calgary, Alberta T2C 4R6). This role is ideal for a detail‑oriented and highly organized professional who thrives in a fast‑paced, team‑based environment. The HR Coordinator will play a critical role in employee documentation, HR system integrity, compliance support, and delivering a seamless employee experience.

KEY

PERFORMANCE INDICATORS (KPI):

ONBOARDING & TALENT ACQUISITION COORDINATION (Weighting 35%)

• Coordinate and deliver new hire orientations to enhance employee engagement and understanding of Startec’s culture, policies, programs, and procedures.
• Manage onboarding activities, including preparing new hire documentation, arranging system access, and ensuring all onboarding requirements are completed to support a seamless new hire experience.
• Ensure all onboarding documentation is accurate, compliant, and completed in a timely manner.
• Assist hiring managers and the HR team throughout the hiring and onboarding process to ensure a positive candidate and new hire experience.

EMPLOYEE SERVICES & ADMINISTRATION (Weighting 20%)

• Prepare and maintain employee documentation, including employment agreements, compensation change letters, transfers, promotions, and termination documentation.
• Respond to employee inquiries regarding company policies, procedures, employment status, and HR processes.
• Support the implementation of approved employee lifecycle changes by preparing documentation and coordinating communication with Payroll and other internal stakeholders.
• Provide administrative support for employee letters, employment verification requests, and other employment‑related documentation.

HUMAN RESOURCES RECORDS (Weighting 20%)

• Maintain employee master data using spreadsheets, tracking logs and ERP system.
• Update and monitor records for leaves of absence, certifications, and other employee lifecycle milestones.
• Support HR data integrity by maintaining accurate employee records, validating documentation, and resolving data discrepancies as required.
• Prepare and distribute routine HR updates, including employee status changes, leaves of absence, and terminations, to support effective communication and workforce planning.
• Ensure electronic and physical personnel files are accurate, organized, confidential, and maintained in accordance with record retention requirements.

LEAVES & BENEFITS ADMINISTRATION (Weighting 15%)

• Track employee leaves of absence and ensure all documentation is complete and appropriately communicated.
• Maintain and update manual leave trackers for various types of leaves (personal leave, disability, etc.).
• Provide administrative support for disability and leave management processes, including preparing documentation, completing employer forms, and coordinating information requests, as required.
• Respond to routine employee questions about benefits coverage, eligibility, and other employee perks.

HR POLICIES & PROGRAMS SUPPORT (Weighting 10%)

• Share feedback on the effectiveness and completeness of HR policies and programs with the HR Manager.
• Conduct research to support the improvement of HR policies and programs.
• Assist with HR initiatives and special projects by preparing materials, maintaining templates, coordinating activities, and supporting implementation.
• Support the coordination and logistics for social committee events, employee appreciation initiatives, leadership & culture training, and other employee engagement related programs.
• Maintain employee emergency contact and anniversary milestones, liaise with IT to maintain accurate distribution lists.

QUALIFICATIONS:

• Certificate or Diploma in Human Resources, Business Administration, or related field preferred.
• 0–3 years of experience in an HR administrative, coordinator or other entry level role.
• Proficient in Microsoft Excel, Word, and Outlook (advanced spreadsheet skills are required).
• Strong attention to detail and excellent organizational skills.
• Ability to handle confidential information with integrity and discretion.
• Clear and professional communication skills (verbal and written).
• Proven ability to manage multiple priorities in a deadline‑driven environment.
• Friendly, team‑oriented approach with a willingness to support cross‑functional initiatives.

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

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Title: Human Resources Coordinator

Company: Startec Compression & Process Ltd

Location: Calgary, Canada

Category: