Overview
Office Assistant Jobs in Vaughan, Ontario, Canada at Urbanwindows
Role Description
Urbanwindows is seeking a dependable, organized, and proactive Office Assistant to support daily office operations and help maintain an efficient, welcoming workplace. This on-site role is ideal for someone who thrives in a fast-paced environment, enjoys administrative work, and can confidently manage multiple responsibilities while supporting staff and clients.
Key Responsibilities
Administrative & Clerical Support
– Manage daily office communications including phone calls, emails, and correspondence
– Organize, maintain, and update office records, files, and documentation
– Schedule appointments, meetings, and calendar activities
– Provide clerical and administrative support to management and staff
– Welcome clients and visitors professionally
Office Operations & Equipment
– Maintain office equipment such as printers and ensure proper functionality
– Monitor and order office and kitchen supplies as needed
– Support smooth day-to-day office management
Meeting Coordination & Hospitality
– Prepare tea, coffee, and refreshments for staff and guests
– Set up meeting spaces and maintain a professional office atmosphere
– Assist with hospitality during meetings and client visits
Office Organization & Maintenance
– Help maintain cleanliness and organization of office, kitchen, and common spaces
– Support overall office presentation and daily operational readiness
Simple Canva & Creative Support (Optional Asset)
– Use Canva templates for simple office materials such as flyers, social posts, or presentations
– Update existing templates when needed (no advanced design skills required)
Qualifications
– Strong phone etiquette and clear, professional communication skills
– Experience in administrative assistance and general clerical duties
– Proficiency in using and maintaining common office equipment
– Strong organizational skills, attention to detail, and multitasking ability
– Proficiency in Microsoft Office (Word, Excel, Outlook)
– Basic Canva knowledge is an asset for simple template-based tasks
– Previous experience in office administration or customer service is advantageous
How to Apply:
Send your resume and cover letter to: [email protected]
Title: Office Assistant
Company: Urbanwindows
Location: Vaughan, Ontario, Canada