Overview
**TERM** Administrative Assistant 1 (Reception) Jobs in Winnipeg, Manitoba, Canada at Manitoba Nurses Union
Position: Administrative Assistant 1 (Reception)
Hours: Monday-Friday 0830-1630 hrs **15 MONTH TERM**
Accountability: Executive Coordinator
Start Date: As soon as available
QUALIFICATIONS
- A minimum of three (3) years experience working in an office setting performing administrative support, data entry and clerical functions
- Knowledge or experience providing support in labour relations will be considered an asset
- Demonstrated knowledge and experience in managing multiple priorities, tight timelines and potentially high-stress situations
- Ability to be tactful and professional, while responding to member inquiries
- Excellent computer skills with proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Familiarity with other systems such as Unionware, considered an asset
- Must be able to work in a team, understand and respect confidentiality and meet deadlines
- A positive attitude, receptiveness to direction and feedback, respectful approach towards members and co-workers, professionalism and a high level of self-motivation are essential
- Attention to detail, organization and the ability to keep meticulous records is imperative
DUTIES
Incumbents in the classification provide administrative support functions, including but not limited to the following duties:
- Perform telephone/receptionist and other general office duties
- Type and/or format documents
- Prepare and/or handle incoming and/or out-going correspondence (written & verbal)
- Assist with the administrative planning and execution of events, meetings and/or projects
- Update and maintain various databases
- Maintain files, both paper and electronic
- Data entry for workload staffing reports, abuse reports and other member data reporting
- Order and maintain office supplies and materials
- Correspond with vendors and service providers
- Maintain various calendars of events, room bookings and other important organizational dates
- Provide administrative support to grievance/arbitration processes, WCB and LEAP
- Process all incoming and outgoing mail (letters and general inquiry inbox)
- Provide relief or backup support to other administrative staff, as required
- Assist with all other general office duties or duties related to this classification
Title: **TERM** Administrative Assistant 1 (Reception)
Company: Manitoba Nurses Union
Location: Winnipeg, Manitoba, Canada